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EOD
> Construction Compliance Office
Internal
Management Rules of the State
Construction Compliance Council
1. PURPOSE: Pursuant to Order of the United State District
Court for the Southern District of Ohio the purpose of the State
Construction Compliance Council (SCCC) is to assist the State of
Ohio and labor, management, minorities and females in the achievement
of Equal Employment Opportunity in the public construction industry
and to monitor the terms of the Consent Decree in Case No. C-2-82-1198.
2. OFFICERS, ELECTIONS, TERMS & DUTIES: The Chair, Vice-Chair
and Secretary shall be elected at the January meeting each year
to serve a term of one year. The officers shall be chosen from members
of the SCCC.
3. CHAIR: Shall preside at all meetings of the SCCC. He
or she will have and exercise general charge and supervision of
the affairs of the SCCC, and shall do and perform such other duties
as may be assigned by the SCCC.
4. VICE CHAIR: At the request of the Chair, or in the event
of the absence or disability of the Chair, the Vice-Chair shall
perform the duties, and possess and exercise the power of, the Chair,
and have such other powers as determined by the SCCC.
5. SECRETARY: Shall have charge of such books, documents,
and papers as are customary for the office, together with other
matters as the SCCC may determine. The Secretary will attend and
keep the minutes for all meetings of the SCCC.
6. COMMITTEES: The Chair may appoint, by a motion and a
second of the Board members, Committees that he or she determines
are necessary, and he or she may discontinue same at his or her
pleasure. Each Committee shall have such powers and perform such
duties not inconsistent with law as may be assigned to it by the
SCCC. Committee chairs and members shall be appointed by the SCCC
and serve at the SCCC's pleasure.
7. MEETINGS OF THE BOARDS
A. QUORUM: Thirty-three percent plus one of the then appointed
members of the SCCC shall constitute a quorum. The affirmative
vote of thirty-three percent plus one of the then appointed members
of the SCCC shall be necessary for any action taken by the SCCC.
B. NOTICE: All regular meetings of the Board shall be
held at such time and in such place as designated by the Chair
at a preceding meeting. The time and place of each special meeting
shall be designated in the call thereof. Any person, upon written
request and payment of a reasonable fee, may obtain advance notice
of the time and place of all meetings at which public business
is to be discussed. Notice of all meetings shall also be publicly
posted at the office of the State EEO Coordinator.
C. REGULAR MEETINGS: The board shall schedule a meeting
at least once a month. Regular meetings of the Board shall be
held at such time designated by the Board at the preceding meeting
by telephone notice or by written notice of such postponement
or advancement to the other members of the SCCC at least forty-eight
hours before the regularly scheduled time for such meetings. In
the event any such meetings is so postponed or advanced, the Chair
shall give, or cause to be given, to the other members of the
SCCC and to all persons who have requested notice of SCCC meetings,
notice of the hour and date to which such regular monthly meeting
is postponed or advanced.
D. SPECIAL MEETINGS: Special meetings may be held at any
time upon the call of the Chair. The Chair shall give notice,
or cause the same to be given, to the other members of the SCCC
of the date, hour, and place of such meeting. Such notice may
be given in writing, or by telegram, or orally, and shall be given
to each member sufficiently in advance of the hour fixed for the
meeting that they will have time to travel to the place of the
meeting, and twenty-four hours besides. Notice of all special
meetings shall also be given at least twenty-four hours in advance
to all people who have requested notification of meetings of the
SCCC. The Chair shall call a special meeting upon the written
request of any four members of the SCCC, which meeting shall be
held five days after the Chair receives such written requests.
E. MEETINGS TO BE PUBLIC: All meetings of the SCCC shall
be open to the public, except for executive sessions. The SCCC
may, by roll call vote of a majority of a quorum, adjourn to executive
session to discuss any matter for which an executive session is
permitted by R.C. § 121.22(G). The motion to go into executive
session shall specify the purpose of the executive session.
F. MINUTES AND JOURNAL: The minutes of all meeting shall
be kept by the Secretary and shall be recorded in special books
to be kept for that purpose, which books shall be public records.
With respect to each meeting, there shall be shown the date and
place at which it was held, the names of the members present,
a summary of things said and done, and a record of each vote taken.
Adoptions pf any rules and resolutions shall also be recorded
in the minutes.
G. GOVERNING RULES: All proceedings shall be held in accordance
with these rules and "Robert's Rules of Order" when
not otherwise provided herein.
8. SCCC DUTIES:
The SCCC will:
A. Assist and advise the State EEO Coordinator in evaluating
the industry's performance in meeting compliance with minorities
utilization goals;
B. Periodically review the indices of progress statewide toward
the minority utilization goals;
C. Provide a forum for discussion between the various interest
groups representing labor, management, minority and female groups,
and the State of Ohio;
D. Develop policy options for various agencies including unions,
management and state agencies which can help achieve the utilization
goals of the 1972 Governors Executive Order on EEO and Governors
Amended Executive Order 84-9;
E. Work with regional and local groups to accomplish the same
goals on a local level;
F. Oversee the implementation of the Consent Decree;
G. Perform such duties as may be assigned to it from time to
time by future order of court.
9. SCCC ORGANIZATION:
A. MEMBERSHIP: The SCCC shall be made up of four (4) representatives
from labor, at least one (1) member of which shall be a black person;
four (4) contractor representatives from the construction industry,
at least one (1) member of which shall be a black person; four (4)
representatives from the minorities, at least two (2) member of
which shall be black persons; four (4) representatives representing
females, at least one (1) member of which shall be a black person
and all four (4) shall be female.
B. QUALIFICATIONS OF SCCC MEMBERS: Every member of the SCCC
shall be a person committed to the smooth and peaceful operation
of an effective Equal Employment Opportunity Enforcement Program
by the State of Ohio. They shall assist in any way possible with
the important task of equal employment opportunity in the construction
industry and the effective implementation of the Consent Decree.
C. TERMS: For the original appointments to the Council,
the first two (2) persons in each category designated shall be appointed
for a term of three (3) years. The next person in each category
shall be for a term of two (2) years, and the next person appointed
in each category shall be for a term of one (1) year.
D. APPOINTMENTS: Members must be appointed by the Director
of the Ohio Department of Administrative Services. The Director
of the Ohio Department of Administrative Services will appoint a
representative from the same category to complete the unexpired
term of any member who resigns or is removed from the SCCC.
In selecting members of the Council, the Director shall consider
the diversity and number of crafts utilized in the state, as well
as the geographical diversity of the state. The Director shall consider
recommendations from any interested parties, including, but not
limited to, those parties signatory to the Consent Decree.
E. RESIGNATIONS: Any SCCC member who fails to attend at
least six (6) regular meetings in a calendar year shall be deemed
to have resigned his or her seat as of December 31, of that year.
F. COMPENSATION: No member of the SCCC shall receive compensation
for his/her services on the Council.
10. VOTING, VOICE AND PROXY VOTES:
A. VOTING BY PROXY: There shall be no proxy voters. All
votes shall be taken during council meetings and by members only.
B. VOICE: The Chair and/or by majority vote of the council
shall have the authority to recognize non-council attendees for
discussion of any issue before the council.
C. DESIGNATED REPRESENTATIVE: Any council member may designate
a person to represent him or her at a council meeting. The designated
representative shall have voice but no vote at the meeting.
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