Since launching the IT Optimization program in fiscal year 2012, DAS OIT and agencies have successfully centralized IT infrastructure and established a common direction for our IT community. Through these IT Optimization efforts, we have documented savings of over $103 million dollars over the past 30+ months. As a result, DAS OIT and agencies refocused IT spending on things that make Ohio a better place to live and do business. In fact, the State “flipped” IT spending from being 80% infrastructure and 20% application focused to currently 50% infrastructure and 50% applications. We continue to achieve great things together – because it takes all of us, working together and in concert, to continue to make the difference that we are making for Ohio and our citizens.
We have come a long way… but there is more to do! The progress we have made over the last four years is tremendous and could not have been achieved without your hard work and support. We need to build on this momentum to continue to increase efficiencies, improve service, reduce complexity and realize savings.
Ohio’s IT Optimization has laid a foundation for success. DAS OIT and agencies will continue their work on the following three priorities:
Additional details regarding Ohio’s three year IT strategy are outlined within the “Ohio IT Strategy: January 2016” document, which is available on this IT Optimization Website (Resources Tab/Strategic Resources).
Data Analytics Training Resources - 04.13.2018
Governing Magazine recently issued an article, “Why Policymakers Should Learn to Be Data Analysts,” which stresses the importance of leveraging data analytics to make well-informed and sound policy decisions. The article provides links to a number of training resources, including a few that are available at no cost. For example, “Solving Public Problems with Data,” and “Intro to Data Science.” Additionally, the Ohio Data Analytics team is working on targeted training courses to assist agencies in taking advantage of the platform. Look for further communications for these upcoming opportunities.
As reported in previous newsletters, Governor Kasich is working to take data analytics to the next level in Ohio. The focus is on ensuring that data analytics becomes a tool that will help Ohio tackle complex problems and find solutions; fully leveraging the power of the data that already exists throughout state government to make a real impact on Ohioans’ lives.
Currently, Ohio has programs and services offered by more than 120 agencies, boards and commissions and data is collected and stored in more than 2,600 separate systems. Valuable insights can be derived from these data sets. Governor Kasich believes that the information provided can help Ohio address some of its greatest challenges, such as infant mortality, child welfare, opiate addiction, persistent poverty and school dropout rates.
Over the last several months the state has established an enterprise data lake as part of the Ohio Data Analytics program, which is now available for agencies to leverage. Additionally, the release and award of the Data Analytics Platforms and Data Analytics Experts RFP, has pre-qualified 50 firms to perform exploratory projects in various data analytics domains. Currently, there are two exploratory projects underway. The first is Infant Mortality in coordination with the Ohio Department of Health, the Ohio Department of Medicaid, the Ohio Department of Job and Family Services, and the Ohio Department of Mental Health and Addiction Services. Infant Mortality expected outcomes are novel, actionable interventions to reduce and prevent Ohio’s infant mortality rate. Currently awarded, the Ohio Bureau of Workers’ Compensation has kicked off an exploratory project to analyze and optimize the managed care organizations (MCO) within the state.
The state has scheduled the first Analytics Day for May 15th. Be on the lookout for additional information!
For more information on Ohio’s data analytics efforts please reach out to OhioDataAnalytics@das.ohio.gov.
Coming April 30: A Transformed myOhio - 3.30.2018
The new myOhio launches on April 30. Here are some additional steps you can take to prepare today for the new myOhio go-live:
This project is part of the Ohio Digital Experience program of the Ohio Department of Administrative Services. Questions and comments can be sent to Ohio.Digital.Experience@das.ohio.gov.
BWC Successfully Upgrades to SharePoint 2016 - 03.23.2018
The Ohio Bureau of Workers’ Compensation (BWC) recently upgraded from Microsoft SharePoint 2007 to SharePoint 2016 by leveraging the DAS Enterprise SharePoint Team’s best in class migration and integration processes. With SharePoint 2007 no longer being supported by Microsoft, it was time to make the needed technology advancement. And, of course, BWC knew their staff and customers would benefit from the latest in SharePoint innovation.
BWC Project Manager, Jennifer Day-Haeger stated, “The team’s number one priority was to migrate BWC to a supported platform with as little interruption as possible to the business. We first set out to convert our externally-facing Medical/Managed Care Operations Portals and BWC Staff Intranet. Despite the complexity of the task, the team was able to complete this process in less than two months.”
Due to the BWC’s data security and critical business operations requirements, the team worked nights and weekends to provide an efficient, non-disruptive upgrade. Before migrating to production, each site area required a test migration to validate data transfer calculations and to provide an opportunity to remediate any problems. The team worked multiple shifts to monitor overnight migrations as well as to ensure that questions from BWC stakeholders were answered expediently.
During the conversion process, governance policies had to be reengineered to match the SharePoint 2016 environment and to align with Ohio’s strict data retention guidelines. Melissa Roach, BWC Legal Division Information Governance Program Manager, worked with the team to learn more about DAS’ governance plans and to promote collaboration and communication across agencies. To further facilitate adoption, training, and information sharing, BWC will continue to take advantage of the DAS Enterprise SharePoint team onsite support as well as the DAS team backup support.
“Now that the SharePoint upgrade is complete, BWC’s focus has turned to improving the user experience and expertise with the product via training and collaboration with the DAS Enterprise SharePoint team. We need to position BWC to operate at optimum efficiency,” said James McAndrew, BWC Chief Information Officer. “The BWC Information Technology staff worked hand in hand with the DAS SharePoint Team to migrate to 2016 in a manner that was seamless. In less than six months, we migrated over 50 sites or the equivalent of one terabyte of data. I am very happy with the process and the outcome, and plan to continue to work with the DAS SharePoint Team to further our capabilities in this arena while also finding ways to reduce operational costs to benefit all Ohio residents.”
If you would like more information on Enterprise SharePoint Services, please contact Deven Mehta.
DRaaS Accepting Customers! - 3.16.2018
The DAS OIT Team is excited to announce that the new Distributed Systems Disaster Recovery as a Service (DRaaS) site in Cleveland, Ohio, is ready to accept customers! This highly anticipated endeavor provides server imaging and storage at a geographically disparate site from Columbus, Ohio.
DRaaS offers many features including:
For more information on this new service, please contact the Enterprise IT Customer Service Center by phone at 1-614-644-6860 or 1-877-644-6860 or by email at CSC@ohio.gov.
DAS OIT Hosts Second IT Optimization Event - 03.09.2018
On March 1st, DAS OIT hosted the second in a series of IT Optimization Summit sessions for state agency IT staff. The overall theme of the summit is, “Instilling Intellectual Curiosity into Ohio’s IT Leadership.” The Multi-Agency CIO Council (MAC) and Technology Board designed the session agendas to showcase the state’s IT expertise and provide examples of how the State of Ohio is implementing new and relevant technologies and approaches across the agencies.
The March 1st session centered on Ohio’s use of cloud technology. The session included speakers from the Ohio Departments of Administrative Services and Education; Ohio Department of Developmental Disabilities; Ohio Development Services Agency; and the Public Utilities Commission of Ohio. Speakers detailed their experiences with leveraging cloud solutions to deliver state services. The agenda for the day included:
• Cloud Governance (Cloud Strategy, How to Get to the Cloud, Cloud Development/DevOps, Staffing & Training, Hybrid Cloud, and Salesforce)
• Cloud Experience (Salesforce, Azure, and Microsoft Dynamics)
• Agile versus Traditional Software Development
The following additional IT Optimization Summit session is planned for March 22nd:
• Leveraging Existing Enterprise Solutions/Tools – Skype & Video Conferencing, OneDrive, SharePoint, ServiceNow, Enterprise Document Management, and Ohio Digital Experience
We hope you can join us in-person or via video for the last session on March 22! The event will be held at the Ohio Department of Transportation Auditorium from 8:30 am -12:00 pm. If you are unable to attend, or if you want to view prior sessions, all of the event links are available on the right-hand side of the IT Optimization Web page. (Please note: If you are interested in attending, please contact your agency supervisor.)
If you have any questions regarding the IT Optimization Summit, please send an email to email@example.com.
Tips for attending the IT Optimization Summit remotely:
- The computer’s sound card.
- The Silverlight player’s volume control. (There is a speaker icon that controls the audio on the bottom right of the player).
- The external speakers volume knob.
DAS OIT Hosts IT Optimization Summit - 02.23.2018
DAS OIT recently hosted the first in a series of IT Optimization Summit sessions for state agency IT staff. The theme of the summit is, “Instilling Intellectual Curiosity into Ohio’s IT Leadership.” The Multi-Agency CIO Council (MAC) and Technology Board designed the session agendas to showcase the state’s IT expertise and provide examples of how the State of Ohio is implementing new and relevant technologies and approaches across the agencies.
The February 16th session discussed Ohio’s IT Optimization journey to date. Through the statewide focus on consolidation and collaboration, the IT Optimization effort has:
The February 16th agenda focus was Leveraging New Tools and Technologies including:
The following additional IT Optimization Summit sessions are planned:
Please join us in-person or via video. The summit events are held at the Ohio Department of Transportation Auditorium from 8:30 am -12:00 pm. If you are unable to attend, all of the session links are available on the right-hand side of the IT Optimization Web page. (Please note: If you are interested in attending, please contact your agency supervisor.)
If you have any questions regarding the IT Optimization Summit, please send an email to firstname.lastname@example.org.
The link to the live session will be posted prior to the event on the right-hand side of the IT Optimization Web page. The same link will be used to access the recorded session.
Users will need a version of Microsoft Silverlight installed to view the live Webcast and/or watch it later. This is a free download from Microsoft. Mac users can download Silverlight through Safari. (Please check with your agency IT help desk if you need to have Silverlight installed.)
If the broadcast volume is too low, it can be adjusted by checking:
In addition, there were a couple of technical issues encountered at the February 16th session. These issues are now resolved for future sessions.
A newly created Technology Board will help to enhance enterprise IT alignment and ensure agency interests are represented within the IT governance process and duplicative activities are minimized. The board aligns agencies according to common purpose within five Lines of Business (LoB). Agency CIOs will be aligned by LoB to facilitate the discussion of opportunities, issues, and concerns within their partner agencies. We have selected five Line of Business Leads (LoB Leads) to drive long-term acceptance and sustainability of IT solutions that support the State’s objectives for IT Optimization. The LoB, their associated LoB Leads, and partner agencies are organized as follows:
IT Optimization FAQs
IT Optimization Information Center
Feb. 16: IT Optimization Summit
Mar. 1: IT Optimization Summit
IT Application Center
IT Enterprise Services portal
SUMS Resource Center
Central Payment System
IT Strategy and Investment Management
9-1-1 Program Office
Research and Advisory
Shared Web Hosting
Telecommunications Contract Management
Ohio IT Statutes and Administrative Rules
Governor's IT-Related Orders and Directives
State of Ohio IT Policies
State of Ohio IT Standards
State of Ohio IT Bulletins
Enterprise IT Procedures
Enterprise IT Architecture Resources
Statewide Enterprise Buys
Next Generation Telephony Service
Major Project Oversight and Guidance