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For assistance with ePerformance, contact us:
800-409-1205, option 6/ ePerformance@das.ohio.gov
This unit administers the state’s annual personnel evaluations, the appeals process for classified employees, consults with agencies on issues involving performance management, trains managers and supervisors in goals writing, measurement and effective monitoring techniques.
The ultimate purpose of the Ohio Performance Review System is to improve the effectiveness and productivity of state government. Meeting this commitment requires that each state employee and manager perform his or her job as capably as possible.
Performance review is utilized by managers and supervisors to:
- Work toward attainment of the agency/division mission, goals, and objectives
- Inform the employee of strengths, weaknesses, and progress
- Improve performance and productivity
- Strengthen work relationships and improve communication
- Develop employee skills
- Recognize accomplishments and good work
- Recommend employees for merit increases
The consistent use of the OPRS will assist managers and supervisors in the planning, monitoring, evaluation, and development of employee performance. This process will also enable employees to clearly understand their job duties and performance expectations and how they fit in to the overall purpose, vision, and goals of the agency and their respective division.
Because the State of Ohio recognizes that this managerial function is critical to our success, a manager or supervisor who fails to complete the performance evaluation process for each of his direct reports will be downgraded on his own performance evaluation.
It is therefore, imperative that the manager or supervisor establish a record keeping system that includes at least the following:
The step dates for all direct reports
The date sixty days preceding each step date (i.e., the date prompting preparation for the completion of the evaluation form)
The date by which the evaluation form must be completed and processed (i.e., thirty days before the scheduled step date)
The establishment of this system is the responsibility of the individual supervisor or manager.
The Ohio Performance Review System Manual is an important source of information regarding the administration of the Ohio Performance Review System (OPRS). The proper application of the procedures will ensure that employees are evaluated on a fair and objective basis.
Periodic training is provided by the Department of Administrative Services, Human Resources Division, to assist managers and supervisors in evaluating bargaining unit members and/or exempt employees.
Effective implementation of the Performance Review System is in the best interests of:
- Workers for state government, who want to know how they are doing and how they can improve and earn merit increases;
- Management, to clarify goals that can be achieved and reward good performance; and
- The citizens of Ohio, who rightfully expect efficiency in governmental operations.
It is the responsibility of every manager and supervisor to honestly evaluate the work performance of his/her employee at least once a year. Performance evaluation is not only a management right; it is a management duty (OAC 123:1-29-01, 123:1-29-02, and 123:1-29-03).
This duty is even more important now because of the need for timeliness. The evaluation form must be completed prior to the established deadline, or the step raise will be issued automatically. By scheduling the performance review conference approximately sixty days prior to the date of the employee's next step raise, an agency will ensure that the form can be filed thirty days prior to the step date. This time line will allow the processing time needed to deny a step raise or ensure movement to the next step.
It is just as important to complete the evaluation form so that communication, which is crucial to the success of the OPRS, can occur.
The Performance Review Forms
Procedures and forms have been developed to enable the OPRS to meet the needs of Ohio's diverse work force of both bargaining unit and exempt employees. Separate forms have been developed for bargaining unit and exempt employees.
The forms and their performance dimensions have been designed to "group" classifications that have the same or similar work functions. They cover the employee groups listed below. For each form, a Microsoft Word is available for download. The Microsoft Word versions have been set up as forms, and may be filled out, printed and saved on your PC.
Click on a link below to download the Performance Review form you need
(PLEASE NOTE: For Word Documents form protection can removed if spacing of the form needs adjusted. To do this using version 2007 Click on "Review" then Document Protection. Choose the first option "Restrict Formatting and Editing" A box will open and at the bottom you will be able to click on Stop Protection. To turn protection back on Click on the box under Option 1 and then under Option 3 click on YES to start enforcement- it will prompt you to add a password but skip this and just click OK. To do this using version 2003 Right Click your tool bar and put a check next to Forms to turn on the Forms tool bar. To unlock the form click on the lock/unlock Icon. To lock the form click the same Icon.)