This web page was created to provide a brief overview of the position audit process. To begin, the employee or agency appointing authority must request a Job Audit Questionnaire (JAQ) from the Compensation and Workforce Planning Group. The employee will be e-mailed the JAQ and upon receipt will have thirty days to complete the form and forward to their supervisor. The employee's supervisor will have 15 days to review the duties & complete their portion of the JAQ and return to the employee. The employee has 5 additional days to review the supervisor's comments, rebut if applicable and return to the Compensation and Workforce Planning Unit. Once the JAQ has been received, the audit will be assigned to an analyst to review. Once the analyst has completed the audit the employee and Agency will be notified of the findings.
If you would like more information about classification specifications please visit the Classification Specifications for more information.
Official position descriptions for State of Ohio employees are maintained in the Department of Administrative Services and can be obtained from the Employee Records Unit.
Position Audit Request
For the reassignment procedure select the link below:
Job Audit Reassignment Procedures - September 25, 2008
As a result of legislative changes included in 124.14(A) of the Ohio Revised Code, positions can be placed in the proper classification when a job audit is performed, even when the new classification has a lower pay range. The employee can also be placed in Step "X" when the pay exceeds the maximum rate of pay in the appropriate pay range. These employees will receive no pay increase until the rate of pay in the new pay range catches up to the employee's rate of pay.
If the employee or Appointing Authority does not agree with the job audit decision an appeal may be filed in writing to the State Personnel Board of Review (SPBR), 65 East State Street, 12th Floor, Columbus, Ohio 43215-4213, within thirty days of receipt of the final decision. For more information about SPBR please visit their Web site.
When position audits will not be performed
Position audits will not be performed on positions that are vacant or while the incumbent is assigned in a temporary work level, on a leave of absence, serving a probationary period, or is receiving disability leave benefits.
Position audits of incumbents who are subject to layoff or displacement will not be processed if the position is classified in a classification that is designated for calculation of retention points for purposes of a layoff or position abolishment under the provisions of Chapter 123:1-41 of the Administrative Code. The date the lists of classifications are submitted to the director for verification of retention points shall be the date the requests for position audits are suspended
The Department of Administrative Services shall not conduct audits of positions at state-supported colleges or universities. Employees of state-supported colleges or universities shall submit requests for position audits in accordance with the policies and procedures of their respective institutions.
Requests for audits of a position, from either the incumbent or the appointing authority, may not be submitted more often than once a year. An employee may request only one audit of his or her position per year unless the employee provides, at the time of the request, documentation showing that the duties of his position have been substantially changed since the date of the completion of the previous audit. The "one-year period" will be defined as one calendar year from the date of the original request for the most recent position audit.
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