For those employees with child care expenses, the State of Ohio offers the Child Care Voucher Program (CCVP). The CCVP provides cash grants once a year for work-related child care expenses. The amount you receive depends on:
Not all your dependents qualify for the program. To be a qualifying dependent, your child must have lived with you and must have been under 13 years of age
All expenses after a child turns 13 are ineligible. Likewise, any expenses or child support you paid for a child who does not live with you are not eligible expenses.
Under the Child Care Voucher Program, most money you paid for the cost of child care so that you could work is considered a qualified expense. Refer to the guidelines for determining eligible expenses in the IRS Publication 503 (PDF file). These expenses include those paid to:
The amount you receive as a voucher will be reported to the IRS. Therefore, you will be required to file a dependent care expenses report form (IRS form 2441 with your 1040, or Schedule 2 with your 1040A).
To be considered for the Child Care Voucher Program, you must have worked for the state in the current year and in the previous year and you must have met all of the following eligibility requirements for the previous year.
In February of each year, Child Care Voucher applications and instructions become available when W-2 forms are ready.
Completing Your Application
To prove your dependent care expenses, your child care provider(s) for the previous calendar year must sign your application form to verify that you paid them for child care. The completed application also must be signed by you and your agency payroll officer. Please follow the steps below:
3. Attach a copy of your federal IRS income tax form IRS 1040, which shows your family adjusted gross income.
4. Give your application to your payroll officer to be completed. You must attach a copy of your federal income tax return. Be sure to allow enough time for your payroll officer to complete the form so that you can send it to DAS Benefits Administration Services no later than April 16.
Note: faxed forms will not be accepted -- original signatures of all parties are required.
In order to be accepted, your application and completed tax form must be date-stamped in Benefits Administration Services by April 16, or postmarked by April 16. No extensions will be given unless your application is under appeal on April 12. Applications submitted without the IRS income tax form, or without the necessary information concerning expenses and your provider, cannot be processed.
DAS Benefits Administration Services will return your application to you if it is incomplete. It is your responsibility to submit all required documentation by April 16 to qualify for the benefit payment.
If you have questions, contact DAS HR Customer Service at 800-409-1205, Option 2.
If you meet each of the eligibility requirements and have submitted an accurately completed application, you will receive payment from the Child Care Voucher Program on the first or second paycheck in May. If your application is incomplete or contains errors it will be returned to you for corrections. Applications received after the April 16 deadline will not be processed.
Your reimbursement is calculated in the following manner:
If your child care expenses were work-related, you will not have to pay taxes on the voucher payment amount. If your spouse was unemployed and was neither disabled nor a full-time student, the benefits will be taxable.
Department of Administrative Services
30 East Broad Street, 27th Floor
Columbus, Ohio 43215
800-409-1205 Toll Free
Benefits Administration Services Home Page