******* NEWS YOU CAN USE *******
The Office of Fleet Management is pleased to announce that the Model Year 2013 Automobiles and Passenger Vans and the 2013 Trucks, Utility Vehicles & Cargo Vans contracts have been awarded by State Procurement. The contracts and associated documents are available on the State Procurement website or the Office of Fleet Management website.
2013 Vehicle Contract Highlights
· The recommended passenger vehicle for this year is the 2013 Ford Focus. The 2013 Focus is equipped with a flex fuel engine and qualifies as an alternative fueled vehicle(AFV). In addition to being an AFV the Focus also offers a $4,500 lifetime savings over the mid-size sedan.
· Attached is the 2013 Vehicle Lease/Purchase Cost Estimates spreadsheet to assist you in the selection of your vehicles. The spreadsheet highlights the lifetime costs of the vehicles on contract if they are owned or leased. Agencies are encouraged to review the lifetime cost difference between the purchase and lease options and utilize the lease program where possible to reduce their agencies transportation expense.
Vehicle Ordering/Tracking Tips
· The minimum vehicle requirements are published within the contract so that you can see what has been included on each vehicle/item number. Any deviation from the minimum requirement will be listed as an exception on the item bid sheet(s). If a specification item does not appear on either of the specification or bid sheet do not assume that it is included.
· Do not wait until the last minute to submit your requisitions. The truck contract has already had items 18BT – Pickup - 2WD Crew Cab 6,400# - FFV and 19BT Pickup - 4WD Crew Cab 6,400# - FFV build out on 1/10/13 and pending receipt of price protection from the manufacturer the items may not be available for the balance of the contract.
· After placing your orders with the dealer request the factory order numbers from them so that you can track the production dates on the Fleet Management website. The dealers have two days after receipt of order to order the vehicles from the factory and two days after that to provide the factory order numbers to you.
· Under limited circumstances options not included on the bid may be obtained using the Instructions to State Agencies Requesting Unspecified Options listed in the contract. These options will be reviewed and approved by State Procurement and Fleet Management.
· To minimize delays in obtaining approval of your requisitions please verify that they are complete prior to submitting them in OAKS. A complete requisition will consist of the following:
· The vehicle being replaced is listed in the agency replacement plan.
· The vehicle being salvaged has not been previously submitted on another requisition.
· The agency fleet manager/fleet coordinator is in the requisition approval work flow.
· A Vehicle Lease/Purchase Justification form is attached to the requisition for each vehicle being requested.
· Verify with the vendor the delivery cost of the vehicle prior to entering it on the requisition. Failure to do so may result in a dispute at the time of invoice payment.
· In the event that you have a requisition returned, please review the comments prior to contacting our office. Many times requisitions are returned due to minor problems.
If you have any questions while preparing your requisitions please feel free to contact our office at 614.466.6607.
Powerpoint Presentation for June 6, 2013 Self Managed Agencies
Supplier Updates
Voyager
Fleet Commander Enhancements - 11-29-2011
Fleet Commander Enhancements - 03-13-2012
Fleet Commander Enhancements - 06-19-2012
Fleet Commander Enhancements - 09-20-2012
Fleet Commander Enhancements - 03-11-2013
Fleet Commander Enhancements - 06-03-2013
State Vehicle Procurement Updates
This procurement update section contains links on vehicle orders from the time the order is received until
the vehicle is delivered. This information will be updated every two weeks.
Manufacturer Production Status
Ford - Updated 2/27/13
Chrysler - Updated 6/03/13
Manufacturer Build-out Information
RS901313 - Updated 5/07/2013
RS901513 - Updated 5/07/2013
Contract Links
New, Model Year 2013 Automobiles and Passenger Vans - Contract No. RS901313
New, Model Year 2013 Trucks, Utility Vehicles and Cargo Vans - Contract No. RS901513
Contract Amendments
Updated as Issued
New, Model year 2013 Automobiles and Passenger Vans - Contract No. RS901313
Amendment No 1
Amendment No 2
Amendment No 3
Amendment No 4
Amendment No 5
Amendment No 6
Amendment No 7
New, Model year 2012 Trucks, Utility Vehicles and Cargo Vans - Contract No. RS901513
Amendment No 1
Amendment No 2
Amendment No 3
Amendment No 4
Amendment No 5
Amendment No 6
Amendment No 7
Amendment No 8
State Vehicle Related Recall Updates
The following links are recalls the Fleet Management have been made aware of on fleet vehicles. Select the link to access a copy of the actual recall notice.
FORD F-350 Cooling Fan Recall - Updated 4/30/2012
FORD F-350 NOx Sensor Recall - Updated 4/30/2012
FORD F-350 Super Duty NOx Sensor Recall - Updated 4/30/2012
Older Recall Information can be found here in the Recall Archive
OAKS Vendor Report
Select this link to access the OAKS Collision Vendor Report.
OAKS Collision Vendor Report
FleetOhio Training Program
Select this link to access the FleetOhio Training Program.
FleetOhio Training Program