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Welcome to
the Ohio Department of Administrative Services
We
at the Ohio Department of Administrative Services pride ourselves
on contributing directly to the success of state agencies, boards
and commissions as well as local governments and state universities
by providing our quality services, specialized support and innovative
solutions.
Because
we are a customer service organization, DAS team members continually
look for ways to improve our work processes and final products.
We listen earnestly to customers and empower team members to make
a positive difference.
We
are pleased to provide the enclosed information about our agency
for your reference.
Introduction and Agency Overview
The
Ohio Department of Administrative Services (DAS), led by Director Hugh Quill, is committed to
providing quality centralized services, specialized support and
innovative solutions to state agencies, boards and commissions as
well as local governments and state universities.
We
have more than 30 program areas serving our Ohio government customers,
who in turn directly serve the interests of Ohio citizens. We help procure goods and services,
deliver mail, recruit and train personnel,
promote equal access to the state workforce,
oversee state construction projects, lease
and manage office space, process payroll, print publications and
perform a variety of other services.
To
provide these services, DAS is organized into the divisions of
Equal
Opportunity, General
Services, Human Resources
and the Office of
Collective Bargaining.
The Office
of Information Technology, which is administratively
housed in DAS, consists of the divisions of Investment and Governance
and Infrastructure Services as well as Digital Government. The
Office of Information Technology was created
in January 2004 to consolidate the state's IT operations to improve
service to Ohioans and reduce costs. The state chief information officer is the director of the office.
The
history of DAS dates to 1973 when parts of the former departments
of Finance and Public Works and the former Civil Service Commission
were merged to centralize many services that could be managed more
efficiently under one department. We are committed to our mission
and will continue to expedite the effective operation of Ohio government
to better serve all Ohioans.
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Office of Collective Bargaining
Overview
The Office
of Collective Bargaining, within the Ohio Department of Administrative Services,
represents state agencies, boards and commissions in all aspects of collective
bargaining, providing a central body of expertise in negotiations and administration
of the state’s collective bargaining agreements. The office assists in directing
the state’s labor relations policies to help agencies and their respective employees
provide high quality state government services.
The office was established
in 1984 following the passage of Ohio’s 1983 Public Employee Collective Bargaining
Act.
To carry out its mission as
the state’s labor relations representative, the Office of Collective Bargaining
consists of the following three sections:
Labor
Relations and Contract
Compliance Section provides advice and training to agency human resources staff
regarding employee relations, including performance evaluations, investigations
and discipline, contract interpretation and administration, employee grievances
and agency policies.
Dispute Resolution and SERB
Services Section coordinates mediation and arbitration cases with unions and
provides advocacy services. It also assists agency management with legal issues
related to collective bargaining, including bargaining unit representation when
unfair labor practice charges are filed with the State Employment Relations Board
by employees. This section also provides training in arbitration advocacy.
Finance
and Administration Section prepares and analyzes statistical and costing data needed for
negotiations and dispute resolution proceedings. This section also provides support for
the Office of Collective Bargaining through budget development and appropriations,
procurement and oversight of information technology.
Office
of Collective Bargaining
Management and Contact Information
Michael Duco, Deputy
Director
Address:
100 E. Broad St., 14th Floor, Columbus, Ohio 43215-3607
Telephone: (614) 466-0570
Fax: (614) 644-0121
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Equal Opportunity Division
Overview
The
Equal Opportunity Division, within the Ohio Department of Administrative
Services, provides assistance to state agencies to ensure equal access to
state employment and contracting opportunities.
Equal
Employment Opportunity/Affirmative Action Unit monitors equal employment
opportunity and employment goals to ensure that state employees and job applicants are
afforded equal access and opportunities for employment and advancement throughout state
government. The unit also evaluates diversity and equal employment opportunity programming
and conducts trainings to facilitate effective equal employment opportunity practices.
In addition, the unit oversees the state employee discrimination complaint procedure
program.
Certification
Unit certifies businesses for participation in the Encouraging
Diversity, Growth and Equity (EDGE) and Minority
Business Enterprise (MBE) programs. EDGE is a business development program for socially and disadvantaged businesses.
EDGE establishes goals for state agencies in awarding contracts to certified businesses.
The MBE program assists minority businesses in obtaining state contracts through a set-aside
procurement program for goods and services.
Construction
Compliance Unit ensures that contractors on state construction projects comply with
equal employment opportunity and affirmative action laws and regulations.
Each year the unit processes more than 2,000 applications for the Certificate of Compliance,
which certifies compliance with affirmative action requirements. The unit also conducts on-site
reviews to ensure compliance with equal employment opportunity requirements.
Minority
Affairs Unit serves as the liaison to the governor’s Ohio Dr. Martin Luther
King, Jr. Holiday Commission and promotes intercultural understanding for minority
constituents and state employees.
Equal Opportunity
Division
Management and Contact Information
Darryl A. Peal,
Deputy Director
Address:
30 E. Broad St., 18th Floor, Columbus, Ohio 43215-3414
Telephone: (614) 466-8380
Fax: (614) 728-5628
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General Services Division
Overview
The
General Services Division, within the Ohio Department of Administrative
Services, including procurement, fleet management, insurance, printing,
construction management, mail services, real estate services and asset management.
The Office of the State Architect oversees
capital improvements through its management of design and construction contracts.
In addition to these primary functions, the office also has two other service units.
Its Interior Design Services supports state agencies by offering space planning and
design of interior environments. Its Office of Energy Services provides design services
as well as energy auditing and contracting opportunities for the efficient use of energy
resources in state government operations and facilities.
The
Office of Procurement Services is comprised of State Purchasing,
Cooperative Purchasing and the Office of Procurement from Community Rehabilitation
Programs (OPCRP). State Purchasing assists state agencies with the procurement of supplies
and services through competitive selection and negotiated contracts.
Cooperative Purchasing extends the benefit of state contract pricing to participating
political subdivisions, such as local governments, schools and universities. OPCRP,
formerly the State Use Program, purchases supplies and services from work centers that
employ people with severe disabilities.
The
Office of State Printing and Mail Services provides contracts printing
services for state agencies and maintains six in-house publishing centers to provide fast,
accessible service. It also offers fulfillment services, such as folding documents,
inserting printed material into envelopes and addressing envelopes. There are two other
offices within State Printing. Records and Forms Management provides guidance to agencies
regarding form design and utilization, record retention and information management. Mail
Services provides state agencies with interoffice mail delivery, mail metering and presort
services.
The Office of Risk Management administers insurance programs,
including the state’s self-insured vehicle liability program, which covers a wide
variety of state vehicles. Risk Management is responsible for the placement of
property and casualty insurance for state agencies and bonds for state employees.
The
Office of Properties and Facilities provides agencies with centralized property
management services, including site selection, purchase, sales and oversight of state-owned
and leased properties. The office also provides facility management and minor construction services
as well as security services for various state buildings. In addition, Properties and Facilities
operates the federal and state surplus property programs through which property declared as surplus
is made available to government entities, and then remaining property is sold at public auctions.
The
Office of Fleet Management
provides state agencies with comprehensive motor vehicle management services,
including vehicle purchases, leasing, motor pool rental, fuel/maintenance procurement
cards, compliance reporting and vehicle assignment authorizations.
The Office of Asset Management Services
oversees a state asset management program for agencies to maintain and
report their assets, including real estate property, infrastructure and personal property.
Services include comprehensive inventory policies and procedures, instructions on filing
annual certifications and the use of an inventory system called the Fixed Asset Management
System (FAMS).
General Services
Division
Management and Contact Information
Jeffrey Westhoven,
Deputy Director
Address:
4200 Surface Road, Columbus, Ohio 43228-1395
Telephone: (614) 752-0003
Fax: (614) 644-1040...
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Human Resources Division
Overview
The Human
Resources Division, within the Ohio Department of Administrative Services,
provides services and information to state employees and helps state agencies conduct
their personnel functions.
The Office
of Benefits Administration Services oversees health benefits and manages disability,
workers' compensation and occupational injury leave cases as well as wellness initiatives for
state employees.
The Business Office provides financial and administrative support to HRD programs.
The office also oversees tuition reimbursement and Exempt Professional Development
Program transactions.
The Office
of Classification and Compensation maintains and administers the
classification system and provides training, consultation, recruitment and
testing services for state agencies, employees and applicants. The office consists
of the following units: Classification and Compensation, Labor Market and Recruitment,
Performance and Assessment, and County and University Services.
The Human
Resources Support Center provides many HR support services to state agencies,
boards and commissions. The center processes and approves personnel actions,
maintains certification and layoff lists, coordinates the Drug-Free Workplace
Services Program, administers centralized civil service examinations, tests for
applicant proficiency and maintains archived personnel records.
The
Office of Information Resources
coordinates the Human Resources Conferences, HR Roundtables and other HR initiatives,
special projects and events. The office also administers the Innovation Ohio employee
suggestion program and the State of Ohio Combined Charitable Campaign, coordinates the
distribution of information from other agencies and entities to all state employees and
also oversees division communications initiatives.
The Office
of Payroll Administration processes the state's payroll, garnishments
and vendor payments. The office is responsible for the maintenance of all computerized
human resources subsystems, creation of all computer-generated reports and data extracts,
and access to human resources computer applications.
The Office
of Policy Development performs a variety of functions, including providing
technical assistance and support to state agencies regarding the application of employment
laws and regulations; tracking legislation and regulatory changes affecting state
employment practices; training agency HR professionals on employment law issues;
reviewing proposed legislation and regulations; reviewing, evaluating and making
recommendations to the director of DAS regarding exempt parity requests from state
agencies; and providing legal support to the Human Resources Division.
The Office
of Training and Development provides statewide training and learning
opportunities for state employees through customized training for agencies,
the Human Resources Academy, Ohio Certified Public Manager program,
People Matter Series program, Professional Administrative Support Services (PASS)
program, Project Management program, supervisor training courses,
Learning Resource Center, and computer and job skill courses.
Human Resources
Division
Management and Contact Information
Nancy Kelly,
Deputy Director
Address: 30 E. Broad St., 27th Floor, Columbus, Ohio
43215-3414
Telephone: (614) 466-3455
Fax: (614) 728-2785
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